Facility Use Agreement

First Name *

Last Name *

Your Title or Organization Title *

Email Address *

Phone *

TERMS

Palisades Lutheran Church, (the "Landlord"), and {name-1-first-name} {name-1-last-name} - {text-5}, (the "Renter"), agree to the conditions outlined below.

This Agreement applies to the following space: {select-1}, operated by the Landlord:

By entering this Agreement, you, the Renter, agree to the following terms:

Compliance: All Renter activities must be appropriate for the facility and comply with all applicable civil, criminal, building, and fire codes, as well as the church's by-laws.
Landlord Priority: The Landlord retains the right to use the church facilities as its first priority.
Guest Access: Non-renters may attend functions in the common area only if they are guests of the authorized Renter, as set out in this Agreement.
Key Policy: Any keys provided must not be duplicated. A key policy will be established and enforced on a site-specific basis, as approved by the Landlord. The Renter has been given: {number-8} key(s) to access the {select-1}.
1. Key Access & Policy: {text-8}
Parking Lot Usage:
Standard Allocation: The Renter is allotted {select-1}, with any additional add-on parking space rentals noted in this agreement.
Additional Parking Requests: If additional parking is needed beyond the allotted spaces, the Renter must submit a written request to the Landlord or representative for prior approval. Each additional parking space or block of spaces will incur an additional cost unless otherwise approved.
Unused Spaces: If the Renter does not require the rental of additional parking spaces, those spaces become available on a first-come, first-served basis.
Parking Rules: The Renter must park only in designated areas shown on the parking lot map. Any unauthorized vehicles may be towed.
Parking Availability: The Renter understands that parking is limited in the church lot. Street parking is available on surrounding streets.
Fees and Payment: A rental fee of ${calculation-1} will be charged for the use of the space. Payment is due at the beginning of each rental period according to the Payment Schedule below and is considered delinquent after the seventh day
Security Deposit: A security deposit of ${number-3} is required to cover any damage and to ensure the Renter's responsibility for the property.
Cleaning Responsibilities: Following each activity, the Renter is responsible for cleaning the space. This includes proper disposal of garbage. The area must be kept clean and well maintained. No storage of combustible materials is allowed. During the final inspection, if food, liquids or trash are found in the rental space that requires professional cleaning, a cleaning fee may be billed or deducted from your security deposit.
Prohibited Substances: No alcohol, illegal drugs, weapons or explosives are permitted on the premises.
Smoking: Smoking is prohibited on the premises.
Security: The Renter is responsible for securing the building and arming the alarm (if applicable) after all activities.
Insurance: The Renter must provide proof of Commercial General Liability insurance with a minimum of $1,000,000 per occurrence and $2,000,000 general aggregate. Palisades Lutheran Church, 15905 Sunset Boulevard, Pacific Palisades, CA 90272 must be named as Additional Insured. Coverage must be primary and non-contributory with waiver of subrogation. The Certificate of Insurance (COI) must be emailed to hello@palisadeslutheran.org at least 7 days before the rental date and must include event details, Additional Insured endorsement, and 10-day cancellation notice. Workers' Compensation is required if employing staff. Automobile Liability ($1,000,000 CSL minimum) is required if vehicles are used for event operations. Alternatively, the COI may be uploaded directly to this agreement.
Indemnification: The Renter and all non-renter guests agree not to hold the Landlord or its staff liable for any damages.
Damage and Repairs: Any malfunctions, loss, or damage to the Landlord's furnishings, equipment, property, or to the property of any ministry partners and/or tenants (including but not limited to shared spaces such as Luther Hall) must be reported immediately. Repairs will be arranged by the Landlord, who reserves the right to charge associated costs if the damage is deemed to be the Renter's fault.
Noise Levels: Noise levels should be acceptable and must be monitored for the sake of office workers and neighboring properties.
Renter Responsibility for Terms: The Renter is responsible for ensuring that all users are aware of and always adhere to these terms.
Breach of Agreement: If the terms and conditions of this Agreement are not met, the Renter will be considered in breach, and the Landlord reserves the right to stop activities. Costs associated with any breach, eviction, or legal proceedings will be attributable to the Renter.
Expiration and Termination: This Agreement expires on {date-4}. However, the Landlord may terminate this Agreement without cause, in writing, providing a 30-day notice period.
Initial & Final Walk-Through: An initial and final walk-through will be conducted, and any discrepancies will be noted.
Acknowledgment of Appendices: The Renter acknowledges that all appendices attached to this Agreement constitute an integral part of this Agreement, and the Renter agrees to comply with all terms and conditions contained therein.
Enforcement Discretion: Palisades Lutheran Church reserves the right to enforce any term or condition at its sole discretion. The church's choice to temporarily overlook or not enforce a specific condition does not constitute a waiver of that condition and does not prevent the church from enforcing it in the future.

APPENDIX

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Appendix A: Facility Use Policy & Procedures

I, {name-1-first-name} {name-1-last-name}, further acknowledge and agree that:

All space use requests must receive final approval from the Pastor; and
Palisades Lutheran Church's provision of space does not constitute an endorsement of any statements, opinions, beliefs, or activities expressed or conducted by me or my organization.
As the Renter, I agree to abide by the following additional Policy & Procedures regarding the use and accommodation of facilities at Palisades Lutheran Church:

Reservation & Payment

Request Process: New requests for one-time or ongoing use of space must be submitted on the Use of Space Request Form, available on our Church website.
Security Deposit: $150.00 refundable deposit to ensure the space is left as agreed (due at time of booking)
Cleaning Fee: $95.00 cleanup fee assessed (if food is served and/or if rental space is not cleaned after use)
Renter Fee: The final cost for using the space will be determined by the Pastor based on the requested date, duration, and facility needs. Fees are subject to change without notice. The calculator used in your initial request form provides only an estimated cost for renting our spaces. Please note that the final price may vary based on your specific needs and might include additional fees, fee waivers, or applicable discounts.
Payment Method: Checks payable to "Palisades Lutheran Church" must be submitted no later than one day prior to the rental date unless other arrangements have been made. Personal checks are not accepted. Only cashier's checks and money orders can be mailed or dropped off to the receptionist, Sandy, on Mondays between 9am and 2pm. Other payment delivery options may become available at that point renters will be notified.
Cancellation Policy: Cancellations must be made at least 7 days in advance to receive a full refund of initial payment and/or security deposit. PLC reserves the right to cancel or terminate any arrangement as deemed necessary by the Pastor. In such cases, deposits will be refunded.
Insurance: Liability insurance may be required for certain events (please inquire)

Facility Use Rules

Space Limitations: Only approved rooms/spaces may be used and must be arranged as agreed.
Responsibility: The individual or group using the space is responsible for any damage to the building, its contents, or grounds.
Personal Belongings: All personal items must be kept in designated areas only. The church is not responsible for any personal items stored on the premises, whether authorized or unauthorized. Items must be clearly and explicitly labeled, and may be required to be moved at the discretion of the church with or without cause.
No Smoking: No smoking on church property.
Hours: Out of consideration for our neighbors, non-church activities must end by 10:00 p.m.
Food/Drink Restrictions: Food and drinks (except water) are not allowed in the Sanctuary
Setup/Takedown: PLC does not provide setup or take-down services for furniture, supplies, or decorations. Setup and breakdown time must be included in your rental time as we base our availability on total time used.
Decorations Policy: No tape on walls, no confetti, and only artificial candles allowed. All decorations must be removed immediately after the event.
Cleaning Expectations: All users must return the space to its original condition. This includes removing all trash, personal items, and returning furniture to its original position.

Facility Information

Unauthorized use of any church equipment or tenant property is strictly prohibited. This includes but is not limited to: audio/visual systems, recreational equipment, musical instruments, electronics, office equipment, microphones, lighting systems, and technical devices.

Sanctuary Capacity: 200 seats, plus 50 in the balcony.
1. The Sanctuary may be heated.
Luther Hall: Luther Hall closet contains 150 moveable chairs, 12 round tables, and 12 6-foot tables.
1. No central a/c or heating available at this time.
Kitchen Guidelines:
1. You may bring your own food, drinks, dishes, and utensils. Please do not use any items belonging to the church.
2. PLC supplies may not be used
3. Refrigerator storage space requires approval and is an add-on fee
4. Stove and oven may be used for warming only
5. Kitchen must be left clean
6. All leftover food and trash must be removed or placed in the dumpster before leaving
Traffic Flow: Entrance ONLY on El Medio and Exit ONLY on Sunset.
Parking: Limited parking available in the church lot. Street parking is available on surrounding streets.
Wi-Fi: Available upon request with prior arrangement.
Contact Information: For day-of event issues, contact the Church Office at 310-459-2358 or by emailing hello@palisadeslutheran.org

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Insurance & Tax Document Confirmation: *I have already submitted via email or hand-delivered this document.I've attached the requested document.

Insurance and/or Tax Document Name(s) *Please use commas when entering the names of each document.

Upload Insurance and/or Tax Document(s)

You may upload multiple documents

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Payment Method:

Checks payable to "Palisades Lutheran Church" must be submitted no later than one day prior to the rental date. Personal checks are not accepted. Only cashier's checks and money orders can be mailed or dropped off to Sandy (receptionist) on Mondays between 9am and 2pm. Other payment options may be available and will be determined on a case-by-case basis.

Palisades Lutheran Church
Address: 15905 Sunset Boulevard, Pacific Palisades, CA 90272
Contact: (310) 459-2358 hello@palisadeslutheran.org

Payment Confirmation *

Date *

PAYMENT SCHEDULEFOR OFFICE USE ONLY

Payment No.

Payment Amount Due:

Payment Due Date:

Payment Status:ReceivedDueOther

PAYMENT TOTAL:

$

Including Security Deposit

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Appendix D: Declaration of Verification for Palisades Fire Relief Program

Statement of Verification:

I, {name-1-first-name} {name-1-last-name} - {text-5} (Renter representative), hereby certify that a qualifying number of the attendees or participants in our organization or event have been directly affected by the Palisades Fire. This statement serves as verification that our organization qualifies for the Fire Relief Discount as outlined in this agreement.

I understand that proof of fire impact may be requested for verification purposes and agree to provide such documentation if required. I further acknowledge that providing false information regarding fire impact may result in the termination of this agreement and potential legal consequences.

Verification Method: [We may ask you to provide details on how the fire impact was verified, e.g., FEMA registration, disclosure, insurance claims, etc.]

Discount Details: Based on the qualifying number of affected attendees, a {select-9} discount has been applied to the rental fee. This program will remain available for 3 years to support community rebuilding efforts. Renters must re-qualify annually when their contract term is up for renewal or during regular review as community recovery progresses. We reserve the right to cancel this discount if we determine that information was falsified or misrepresented.

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Appendix E: Athletic Activities and Participant Waivers

Applicability: Applies to sports, fitness, or athletic activities involving participant physical activity.
Participant Waiver: Renter must collect signed waivers and assumption-of-risk releases for all participants and, for minors, parent or guardian signatures. Include consent for emergency medical treatment.
Participant Accident Medical: Recommended to carry participant accident coverage in addition to liability insurance.
Supervision and Qualified Staff: Renter will provide adequate supervision and qualified coaches/instructors. Background checks must be completed where required by law.
First Aid and Emergency Plan: Renter will keep first-aid supplies on site and maintain an emergency action plan including EMS contact information.

Click the link below to print copies for parents.

APPENDIX E: Participant Waiver and Release

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Appendix F: Tenant and Ministry Partnership Property

I acknowledge and agree to the following terms regarding tenant and ministry partnership property:

Shared Space Definition: Shared space is any space not actively occupied by or exclusive to a tenant or the church at the time of use.
Personal Property Restrictions: Tenants may use shared spaces but may not use personal property explicitly labeled as belonging to other tenants without permission.
1. Examples of tenant/ministry partner personal property include but are not limited to:
  - Portable speakers, tablets, microphones, kitchen appliances, basketball hoops, weight training equipment, volleyball nets, soccer goals, bleachers, resistance bands, yoga mats, foam rollers, exercise balls, balls, nets, protective equipment, equipment carts, storage bins, organizational systems, cones, agility ladders, speed hurdles, markers, or other coaching equipment
2. Examples of Shared Spaces: Shared spaces available to all renters include:
  - Lobby and sitting areas, kitchen facilities (excluding church-owned supplies), bathrooms, courtyard and outdoor common areas, tables and chairs in common areas not specifically labeled, hallways and corridors, storage closets designated for shared use, parking lot, entry and exit areas, foyer, narthex, Luther Hall, Sanctuary, Fireside room, and classrooms (when not exclusively reserved)
Liability for Unauthorized Use: Unauthorized use of personal items belonging to tenants or ministry partners makes the user responsible for any loss, damage, or theft of such property.
Respect for Operations: I understand that tenants and ministry partners may have ongoing operations and scheduled activities. I agree to respect their space, equipment, and schedule, and will coordinate with the Landlord to avoid conflicts.
No Storage in Unauthorized Areas: I will not store personal belongings in areas designated for tenant or ministry partnership use without explicit written permission from both the Landlord and the tenant/ministry partner.

FOR OFFICE USE ONLY

SIGNATURE

ENTIRE AGREEMENT

Consent & Digital Signature Acknowledgment:

I, {name-1-first-name} {name-1-last-name} - {text-5} , acknowledge that I have read, understood, and agree to comply with all terms and conditions set forth in this Facility Use of Space Agreement, including all appendices.

I, {name-1-first-name} {name-1-last-name} - {text-5} , certify that all information provided is accurate and complete. I understand that failure to adhere to these terms may result in termination of this agreement and potential forfeiture of security deposit.

By entering my full name, email address, and date in the designated fields within agreement, I acknowledge that this constitutes my electronic signature and legally binding acceptance of all terms and conditions outlined in this agreement, with the same legal effect as a handwritten signature.

Renter Name: {name-1-first-name} {name-1-last-name} - {text-5}  Date: {hidden-2}
Renter Email: {email-1} Renter Phone Number: {phone-1}

Landlord Representative: {hidden-3}  Date: {hidden-2}

Save as Agreement Draft

Facility Use Agreement